Hiring the MyLaps transponder system

Norfolk Cycle Race Judging

Norfolkcycleracejudging@yahoo.co.uk

Set up by Lotus Cars Cycle Race League

To raise the standard of cycle race judging on a not for profit basis.

2019 Hire Fees & Related Info

Using the MyLaps ProChip FLEX Transponder System

 

Hire Charges

 

£3.00 per Transponder hired on the day.

The easiest option is for the organiser to add £3 to the Entry Fee but return £3 to every rider who owns their transponder, usually about 25% of the entry, when they Sign On.

Alternatively collect £3 from each rider who hires a transponder on the day.

Operator Travel Expenses included in the hire charge.

2019 hire fees have been drastically reduced due to the increased number of events that used the system in 2018 + the odd event outside of cycling generated sufficient income to keep the system viable for several years as long as basic costs of circa £5000 are covered each year.

 

 

Transponder System Benefits

Over the last 3 years it has been used to successfully judge well over 200 races.

MyLaps system is used in Tours of Italy & Spain + World Champs

Full result for every rider generated within seconds of the finish.

Has the ability to judge several races on the same circuit at the same time or in the same race.

(e.g. Youth A/B-Boy/Girl).

Order over the line each lap is recorded.

Transponder is simply attached low down on front forks with cable ties.

With quite a bit of experience now behind us I can confidently state that all things being equal an accurate result every time is achieved.

 

 

What do I have to do as an organiser?

Prior to Race Day

·      Request your date as early in the year as possible via cyclingken@gmail.com

·      I will confirm if date is available. If it cannot be covered but date is free how about getting someone from your club trained up? IT whizz kids can work it out for themselves so it must be quite easy! Hire charge reduced by 25% if you provide the operator & collect / return all the kit from my home in South Norfolk midway between Thetford & Diss or collect from / deliver to the last / next user.

·      Set up the BC website so that riders can enter their transponder number or the word HIRE when they enter via BC Online. HQ or Ian Doe can help you with this should you have difficulty.

·      Ensure that width of road at the finish point is not more than 12 m wide and there is room to park a car. Finish line can be at any point where the riders are unlikely to be traveling at more than 75kph.

·      Email the downloaded BC Raw Data of the accepted riders in program order to the operator 5 days prior. From this data files will be generated for the MyLaps system and a Signing On sheet generated with allocated transponder numbers added. Accurate data in = accurate results out!

·      Sign On sheet will be emailed to you and all the riders asking them to ensure they use the allocated transponder within 48 hours. Accurate data in = accurate results out!

Race Day

·      Operator will arrive before ‘Sign On’ opens. ‘Sign On’ staff to be responsible for handing out hired transponders.

·      For Road Races only the operator will sit beside them making any late changes such as entry on the day.

·      For Crits the time between races does not usually allow for late changes. Changes can be made whilst race is in progress but working out the back of a car especially in wet and windy conditions raises the chance of mistakes being made. Accurate data in = accurate results out!

·      Operator needs to be at the finish 30 minutes before the start to set up

·      After race finish operator will pack up and return to HQ with the result or the pc can be handed to a race official to read direct off it immediately after the finish.

·      Sign On staff to collect hired transponders when returning licences.

·      Results emailed to organiser, officials, BC, Press and riders as soon as an internet connection is available. Usually when the operator is back home.

 

 

What can go wrong?

It must be understood that nothing is 100% perfect!

System spares of all items are carried with the exception of the Decoder Box, PC & Power Pack.

Human errors both by the operator and riders also happen occasionally.

Video Camera used as a backup that plugs into the PC for a larger picture.

To date a minor electrical item has failed once (but spares now carried)

Occasionally a Transponder has failed or has not been fitted! Should this happen the odd riders affected can be identified before the race finishes and then placed manually or by camera.

There were no system failures in 2018 and only 1 operator error.

 

 

 

You have the MyLaps system but insufficient Transponders?

170 transponders are available so just ask if you need more even if there is a date clash as this number is not normally needed, e.g. a Road Race.

 

Payment Method

Cash, Cheque or BACS

Lotus Cars Cycle Race League

Sort Code 30-95-52     A/c Number 01037243

Invoice provided for your records

 

More Info?

Contact Ken on cyclingken@gmail.com or ring 01953 681755

 

Example sheets

Example Sign-on Sheet

Example Mylaps Results